Website Data Protection Policy and Privacy Notice

1. INTRODUCTION

This is the website data protection policy and privacy notice (“Policy”) for Next Day Capital (as defined below). This Policy applies to users of the Websites (as defined below).

At Next Day Capital, we respect your privacy and this Policy, together with our Website Terms of Use which can be found here and our Cookie Policy which can be found here, governs how Next Day Capital collects, processes and uses your Personal Data (as defined below) when you use the Websites (as defined below). For the purposes of certain data protection and privacy laws Next Day Capital acts as a controller in respect of your Personal Data.

This Policy may change from time to time and you should review it periodically.
This Policy was last updated January 2021.

2. DEFINITIONS

The following definitions shall apply to this Policy:

“Next Day Capital”, “we”, “us”, “our” means one of Next Day Asset Management SRL., Next Day Development SRL, Next Day Investment Management SRL, Next Day Holdings SRL, Next Day Real Estate Holding SRL, or Next Day Capital SRL, Next Day Services Holding SRL, Next Day Capital SA being the Next Day Capital entity to which this Website relates.

“Personal Data” has the meaning given in applicable General Data Protection Regulation (GDPR Regulation (EU) 2016/679)  and for the avoidance of doubt means any information which directly or indirectly identifies a natural living person, which is in the possession of, or likely to come into the possession of, Next Day Capital (or its representatives or service providers). Such personal data includes name, an identification number, email address, address, telephone number, location data, financial data, or an online identifier of that natural person. In addition to factual information, it includes any expression of opinion about an individual and any indication of the intentions of Next Day Capital or any other person in respect of an individual.

“Websites” means Next Day Capital websites that link to this Policy unless such websites have their own data protection policy and privacy notice on their websites.

3. THE TYPES OF PERSONAL DATA WE COLLECT

If you are a Next Day Capital employee or a Next Day Capital investor, Next Day Capital’s policies and practices regarding the collection and processing of your Personal Data are detailed in Next Day Capital’s Employee Data Protection and Privacy Notice and Investor Data Protection Policy and Notice, respectively.  If you make an application for employment with Next Day Capital, the collection and processing of your Personal Data is detailed in Next Day Capital’s Applicant Data Protection Policy and Privacy Notice, which will be provided to you via our applications partner website before you submit your application.

For all other individuals, Next Day Capital may collect and process the following categories of Personal Data about you from the sources identified as follows:

a) Websites Data. We may collect and process Personal Data about you when you browse the Websites. Websites Data may include information submitted as part of completing online forms on the Websites (including, but not limited to, name, age, date of birth, address, gender, nationality, citizenship and contact information; and technical information collected by cookies (see below) about the services that you use and how you use them, which may include device-specific information, your navigation throughout the Websites, and other technical and browsing preferences including your location and entry point to the Websites. Please note that if you do not provide certain Personal Data to Next Day Capital when requested (and where relevant, provide your consent) we may not be able to provide you with access to all areas of the Website and associated services.

b)  Identity Verification Information. To help us respond to requests for data access and/or deletion requests as required by applicable laws, as well as create and maintain a trusted environment, we may collect identity verification information from you, such as images of your government issued ID, passport, national ID card, or driving license, as permitted by applicable laws, or other authentication information.

c)  Communications Data. We may collect Personal Data that you provide when you contact Next Day Capital for any reason, such as to express an interest in obtaining additional information about our services, direct questions or concerns about our services to us, use a “Contact Us” form or similar features, sign up for our emails or attend an event, or download certain content. Such information may include contact information such as name, job title, company name, phone number, and email address.

d)  Reputation & Background Check Data. We may collect Personal Data from you and from third parties in connection with performing diligence on our service providers and business partners. This data may include contact details, information concerning business practices, creditworthiness, reputation and business history, and job titles or roles.

COOKIES: Please refer to our Cookie Policy, which can be found here, which forms part of this Policy.

DO NOT TRACK: Your browser and other mechanisms may permit you to send do-not-track signals or other similar signals via your browser settings to express your preferences regarding online tracking. Due to the lack of any standard for how do-not-track should work on commercial websites, we do not currently respond to such signals. Third parties, such as our analytics providers, from time to time may collect Personal Data that relates to you on the Websites, over other websites. We cannot control third parties’ responses to do-not-track signals or other such mechanisms. Third parties’ use of Personal Data relating to you and responsiveness to do-not-track signals is governed by their respective privacy policies.

4. HOW WE USE YOUR PERSONAL DATA

Your Personal Data may be collected, stored, disclosed and processed by Next Day Capital for the following purposes:

a) to provide you with marketing communications and inform you about news and information relating to our business and services, including new product launches, product updates and general business news (see Section 12 below for further information);

b) to assess your application for Next Day Capital’s products and services, where applicable;

c) to understand your needs and interests and to respond to your enquiries;

d) to analyze and improve our services;

e) for the management and administration of our business;

f) to provide you with the products and services for which you subscribe;

g) to comply with and in order to assess compliance with applicable laws, rules and regulations (including tax reporting purposes pursuant to tax legislation), industry codes, voluntary codes we decide to adopt, or good practice, anywhere in the world and internal policies and procedures including the Websites Terms of Use;

h) to confirm and verify your identity (this may involve the use of a credit reference agency or other third parties acting as our agents) and to conduct due diligence, background and related checks. We will also screen against publicly available government and/or law enforcement agency sanctions lists. We may use third party providers to conduct these verifications and searches;

i) to detect, investigate and prevent fraud and other crimes or malpractice.

j) for the purpose of, or in connection with, any legal proceedings (including prospective legal proceedings),

k) to obtain legal advice or to establish, exercise or defend legal rights;

l) the administration and maintenance of databases storing Personal Data;

m) to comply with our contractual obligations;

n) for ongoing review and improvement of the information, content and services provided on the Websites to ensure they are user friendly and to prevent any potential disruptions such as cyber-attacks;

o) to analyze and report on the Websites traffic, marketing and usage trends;

p) to allow you to use and access functionality provided by the Websites;

q) to conduct analysis required to detect malicious data and understand how this may affect your IT system;

r) for statistical monitoring and analysis of current attacks on devices and systems for the on-going adaption of the solutions provided to secure systems and devices against current attacks;

s) for in-depth threat analysis; and

t) for purposes otherwise set out in this Policy.

Next Day Capital is entitled to use your Personal Data for these purposes because one or more of the following legal bases applies:

a) Next Day Capital needs to do so in order to perform its contractual obligations to you (for example, in order to manage your investments and verify the information you provide);

b) Next Day Capital has obtained your specific and informed consent (which may include written consent) unless an exemption provided under applicable law permits the use and disclosure of your Personal Data without your consent;

c) Next Day Capital has legal or regulatory obligations that must be discharged;

d) Next Day Capital may need to do so in order to establish, exercise or defend its legal rights or for the purpose of legal proceedings; or

e) the use of your Personal Data is necessary for our legitimate business interests or the legitimate interests of a third party, provided such interests are not overridden by your rights or interest, including (i) allowing Next Day Capital to effectively and efficiently administer and manage the operation of its business; (ii) maintaining compliance with internal policies and procedures; (iii) monitoring the use of our copyrighted materials; (iv) offering optimal, up-to-date security solutions for mobile devices and IT systems; or (v) for internal research purposes.

If you are located in a jurisdiction which requires us to obtain your consent to collect, use, store, process and disclose your Personal Data, you understand that by accepting the terms of this Policy you expressly provide your consent to Next Day Capital collecting, using, storing, processing and disclosing your Personal Data as set out in this Policy.

5. DISCLOSURE OF YOUR PERSONAL DATA TO THIRD PARTIES

Next Day Capital does not sell Personal Data to third parties. Next Day Capital may share or provide access to your Personal Data among its affiliates and business units and third party agents, service providers and contractors outside of Next Day Capital:

a) for the purpose of the management and administration of Next Day Capital’s business;

b) in order to facilitate the provision and enhancement of services to you (including the management of your investments);

c) for the purpose of the administration and maintenance of the databases storing Personal Data;

d) for the purposes of Next Day Capital receiving services (for example, Next Day Capital’s accountants, administrators, auditors, service providers, custodians, depositories, third party managers, paying agents, professional advisors, IT and communications providers or any entity we reasonably consider necessary for the purposes outlined above). These third parties will be expected to be subject to confidentiality requirements (either by contract, professional obligation, duty or otherwise) that require them to only use your Personal Data as described above;

e) to the extent required by law (for example, if Next Day Capital is compelled by an obligation or a duty to disclose your Personal Data where we believe it is necessary or appropriate to comply with any legal obligation, rule, regulations or internal Next Day Capital policies and procedures, including (without limitation) in order to comply with tax reporting requirements and other statutory reporting and disclosures to regulatory authorities), or to establish, exercise or defend its legal rights. This may include disclosure to regulatory bodies or government agencies and in order to investigate unauthorized attempts to modify the Websites, install harmful files or cause damage to the Websites or to Next Day Capital);

f) as part of a transaction, financing, or for other business needs (for example, if Next Day Capital sells any of its businesses or assets, applies for a loan, or opens bank accounts, in which case Next Day Capital may need to disclose your Personal Data to the prospective buyer, lender or bank, as the case may be, as part of certain due diligence processes); or

g) if Next Day Capital or any of its affiliates, divisions or business units is acquired by a third party, including in the unlikely event of a bankruptcy, in which case the Personal Data held by Next Day Capital about you will be accessible to, and may be acquired by, the third party buyer.

Next Day Capital may share anonymous or aggregated data with third parties such as service providers in order to facilitate our business operations.

6. LINKS TO OTHER WEBSITES

The Websites may contain links to other party websites that are not governed by this Policy. Linked sites may have their own privacy notices or policies, which you should review. Next Day Capital is not responsible for the content of links or third party websites and your use of such third party websites is at your own risk.

7. TRANSFERS OF PERSONAL DATA

Next Day Capital operates globally. This means Personal Data may be processed and disclosed as described above, in any country in which we conduct business or have a service provider.

Accordingly, when you provide your Personal Data to Next Day Capital, you acknowledge and agree that we may disclose your Personal Data to recipients (including, but not limited to service providers, Next Day Capital affiliates or agents, and Next Day Capital IT servers).

To the extent that applicable data protection and privacy law do not allow or permit us to obtain your valid consent by virtue of providing this Policy to you, or otherwise rely on the other grounds set out in this Policy for disclosing your Personal Data outside of your jurisdiction under the data protection and privacy law of your jurisdiction, we will obtain your explicit consent through other means (if applicable) or, where relevant, ensure that the recipient is bound by data protection and privacy laws of its jurisdiction to provide a standard of protection to your Personal Data that is equivalent to that under the data protection and privacy laws of your jurisdiction.

In other circumstances, data protection and privacy laws may permit Next Day Capital to otherwise transfer your Personal Data outside your jurisdiction provided it is in compliance with such data protection and privacy laws.

8. HOW WE SAFEGUARD YOUR PERSONAL DATA

Next Day Capital has implemented commercially reasonable controls and appropriate technical and organizational measures to protect Personal Data, as well as to maintain the security of our information and information systems in respect of Personal Data. Investor files are protected with safeguards according to the sensitivity of the information contained therein. Appropriate controls (such as restricted access) are placed on our computer systems and used where appropriate. Reasonable measures are taken to ensure physical access to Personal Data is limited to authorized employees.

As a condition of employment, Next Day Capital employees are required to follow applicable laws and regulations, including in relation to data protection and privacy laws. Unauthorized use or disclosure of confidential investor information by a Next Day Capital employee is prohibited and may result in disciplinary measures.

When you contact a Next Day Capital employee about your file, you may be asked to confirm some details relating to the Personal Data Next Day Capital holds about you. This type of safeguard is designed to ensure that only you, or someone authorized by you, has access to your file.

9. RETENTION AND DESTRUCTION OF PERSONAL DATA

The period for which Next Day Capital will hold your Personal Data will vary and will be determined by the following criteria:

a) The purpose for which Next Day Capital is using it.Next Day Capital is required to retain the Personal Data for as long as is necessary to satisfy or meet the purposes for which it was obtained including applicable legal or regulatory requirements; and

b) Legal Obligations.Laws or regulations may set a minimum period for which Next Day Capital must retain your Personal Data.

Depending on the requirements of the data protection law of your jurisdiction, Next Day Capital will take reasonable steps using appropriate technical methods in the circumstances to delete or destroy your Personal Data when we no longer have a legal basis to retain it or to ensure that the information is anonymized or irrecoverable.

10. YOUR RIGHTS

To the extent provided by the law of your jurisdiction, you may have legal rights in relation to the Personal Data about you that Next Day Capital holds. These rights may include:

a) the right to refuse to provide any Personal Data and the right to object at any time to the processing of your Personal Data. Please note that such refusal or objection may prevent us from providing services to you;

b) the right to obtain information regarding the processing of your Personal Data and access to the Personal Data about you that Next Day Capital holds (including any available information as to the source of the Personal Data);

c) where consent was provided for certain processing activities, the right to withdraw your consent to the collection, processing, use and/or disclosure of your Personal Data at any time. Please note, however, that this will not affect the lawfulness of any collection, processing, use or disclosure undertaken before your withdrawal and that Next Day Capital may still be entitled to process your Personal Data if it has another legitimate reason (other than consent) or a consent exception for doing so. In some cases, withdrawing your consent to the collection, use process or disclosure of some or all of your Personal Data may prevent us from providing services to you;

d) in some circumstances, the right to receive some Personal Data in a structured, commonly used and machine-readable format and/or request that Next Day Capital transmit that data to a third party where this is technically feasible. Please note that this right may, depending on the jurisdiction, only apply to Personal Data that you have provided to Next Day Capital;

e) the right to request that Next Day Capital rectify your Personal Data if it is inaccurate or incomplete;

f) in some circumstances, the right to request that Next Day Capital erase your Personal Data. Please note that such a request may prevent us from providing services to you and there may be circumstances where Next Day Capital is legally entitled to retain Personal Data regardless of any such request;

g) in some circumstances, the right to request that Next Day Capital restrict, anonymize or block its processing of your Personal Data. Please note that such a request may prevent us from providing services to you and there may be circumstances where Next Day Capital is legally entitled to retain Personal Data regardless of any such request;

h) in some circumstances, the right to obtain information about the public and private entities with which Next Day Capital made shared use of the Personal Data as a joint controller;

i) in some circumstances, the right to receive information on the possibility of not providing consent and on the consequences of the refusal;

j) in some circumstances, the right to non-discrimination against you for exercising your legal rights in relation to your personal data; and

k) where applicable, the right to lodge a complaint with the data protection regulator in your jurisdiction if you think that any of your rights have been infringed by Next Day Capital.

You can enquire about your rights, which are applicable to you, by contacting Next Day Capital using the details listed below in Section 16. If you wish to exercise any of the rights, which are applicable to you, when you contact Next Day Capital using the details listed below, you will be asked to complete a ‘Subject Access Request Form’.

11. CHILDREN

The Websites are intended for use by those over 18. We do not knowingly solicit or collect personal information on the Websites from children under the age of 18.

12. PROCESSING OF PERSONAL DATA FOR MARKETING PURPOSES

To the extent permitted by applicable law, we may contact you by mail, e-mail, SMS/text, telephone and other electronic means to provide information on products and services that we believe will be of interest, unless you object to receiving such information. If you do not want to receive such communications from us please contact the Privacy Officer on the details set out below or by using the opt-out facilities provided within the relevant marketing material.

Your option not to receive promotional and marketing material: (a) shall not preclude us from corresponding with you, by email or otherwise, regarding your relationship with us (e.g., your account status and activity or our responses to questions or inquiries you pose to us); (b) shall not preclude us, including our employees, contractors, agents and other representatives, from accessing and viewing your Personal Data for our internal business purposes; and (c) shall not preclude us from disclosing your Personal Data as described in this Policy for purposes other than sending you promotional and marketing materials.

13. QUESTIONS AND CONCERNS

If you have any questions or concerns about Next Day Capital’s handling of your Personal Data, or about this Policy, please contact our Privacy Officer using the contact information set out below.

We are typically able to resolve privacy questions or concerns promptly and effectively. If you are not satisfied with the response you receive from our Privacy Officer, you may escalate concerns to the applicable privacy regulator in your jurisdiction, the details of which can be obtained from the Privacy Officer.

14. NEXT DAY CAPITAL PRIVACY OFFICE CONTACT INFORMATION

Department: Legal & Regulatory
Email: PrivacyOfficer@nextdaycapital.com

Attn: Privacy Officer
Next Day Capital SA
Boulevard Louis Mettewie, 312 bte 10,
B-1080 Brussels,
BELGIUM.